9 Tips to Protect Corporate Business Travelers

Here we will go over nine tips that can help protect corporate business travelers.

Traveling to an unfamiliar area can be unsettling and even dangerous since we often have few details about who to trust or where to go in the case of an emergency.

Luckily, with the help of mobile apps, travel agents, research, and more, you can remain protected while away.

Let’s jump in.

1. Update Your Corporate Travel Policy

Before each trip departure, update your corporate travel policy to ensure that employees are prepared for their arrival.

In the safety section of the travel policy, include information about location risks, emergency response plans, contact emails and phone numbers, and itineraries.

2. Use a Travel Agent

Using a travel agent can protect employees because they work diligently to ensure that their clients are provided safe accommodations in low-risk areas and are transported safely.

Additionally, one of the job responsibilities of a travel agent is helping to mitigate emergencies while on your trip. Therefore, if something were to happen, such as an injury, altercation, or canceled hotel room, the agent would assist immediately. At Hotel Engine, you can find an agent to help organize your trip and offer assistance to your employees while away.

3. Use a VPN

A virtual private network or VPN is a private and secure network that uses encryption to keep your data private.

When using a VPN, you don’t have to worry about hackers, businesses, or government agencies gaining access to data such as:

  • Identification details
  • Browsing activity
  • Credit Card Numbers
  • Passwords

A VPN can protect laptops, desktops, tablets, and mobile phones.

4. Track Your Employees

Consider incorporating a tracking system into your employee’s electronic devices

Tracking your employees may sound a bit extreme to some; however, you can never be too safe, especially when traveling to an unknown area.

Many mobile apps can be downloaded on cellphones, tablets, and laptops that share real-time location data with specified team members. Tracking would come in handy in situations when an employee gets lost, is in an accident, or can not be reached and foul play is suspected.

5. Ride Share

There is safety in numbers; therefore, traveling in packs is a good idea when in unfamiliar territory.

Employees who are lodging, dining, and working outside the hotel should consider driving together.

Ride-sharing or carpooling services such as uber keep your employees safe by not providing those with ill intentions the opportunity to target an employee that otherwise would be alone.

For example, muggings, kidnappings, and assaults are highly less likely when multiple people are together.

6. Research Destinations

Before sending employees on a business trip, be sure to research the destinations.

During your research, look into local crime rates, hotel reviews, transportation and business reputations, and other safety elements such as water or air quality concerns.

Although you may not be able to cancel a trip to an unsafe area, you can plan accordingly by organizing preparations and booking accommodations outside of the high-crime area.

7. Talk To Your HealthCare Provider

Many healthcare plans may decline coverage to individuals that were injured or ill while traveling for business, especially when traveling outside of the country.

Contact your health care provider to confirm coverage to ensure your employees can receive treatment while away or are not stuck with a bill not covered by insurance. If your company’s insurance does not support out-of-state or country treatment, consider finding a plan that offers your employees short-term out-of-country medical insurance.

8. Rent Rooms With a Safe

When reviewing accommodation options, opt for a hotel that provides in-room safes.

Unfortunately, travelers are easy targets because they are unfamiliar with the area and often have some of their most expensive belongings like laptops and cellphones with them. Suppose items like wallets, purses, laptops, or phones were to be stolen. In that case, your employees could be left without a passport or identification cards, currency, and the ability to communicate and work.

Therefore, when employees leave their hotel room, they should limit the number of valuables they bring along and lock up the rest in a room safe.

9. Request Wellness Check Up

Since flying, long drives, changes in elevation, and other elements of travel can cause or worsen some medical conditions; a wellness check-up may be a good idea.

Not all travel is significant enough to warrant a pre-departure doctor visit; however, traveling to faraway destinations, subject to extreme climate changes, and out of the country do warrant a visit.

At a wellness check-up, the medical provider will test vitals, ask questions, and recommend whether or not they feel the trip is safe.